The Department of Construction and Projects administrative unit performs various critical tasks to facilitate and organize the department's administrative work and general management. These tasks include:
- Mail Handling: The administrative unit receives and distributes incoming postal and electronic mail to the department. Messages are received, examined, and directed to the relevant individuals within the department. This task aims to ensure that correspondence reaches the appropriate individuals promptly.
- Statistical Program Preparation: The administrative unit prepares a statistical program to record and analyze data on outgoing external mail from the department. The number of outgoing messages is recorded and classified according to different types and recipients. This program helps understand and analyze the external communication patterns of the department and improve communication processes.
- External and Internal Mail Printing: The administrative unit handles printing external and internal mail generated within the department. Messages are printed, professionally formatted, and prepared for delivery or sending to the recipients. Quality and accuracy standards are adhered to in the printing process to ensure the delivery of messages professionally and clearly.
- Employee Data Preparation and Electronic Archiving: The administrative unit is responsible for preparing and regularly updating data on employees belonging to the department. This data includes personal information, education, experience, job rank, and other essential details. The unit also works on organizing and managing the electronic archiving of documents and records related to employees and the department's administrative work. Additionally, it prepares quality forms and conducts performance evaluations for employees using an annual electronic system.
- Human Resources System Work: The administrative unit implements and manages the department's human resources system. This includes managing employee files, recording attendance and leave, preparing and updating schedules, and managing vacations and holidays. The unit also monitors and implements administrative policies and procedures related to employees, such as recruitment, training, evaluation, rewards, and bonuses.
In summary, the Department of Construction and Projects administrative unit organizes and facilitates administrative work. Its tasks include mail handling, statistical program preparation, external and internal mail printing, employee data preparation and electronic archiving, and working with the human resources system. These tasks improve work efficiency, organize administrative processes, and enhance communication and collaboration within the department. Additionally, it prepares quality forms and conducts performance evaluations for employees using an annual electronic system.
